Terms & Conditions
"We / us" means AZENART CREATIVE TRAVEL LTD or ACT LTD, Registered in England & Wales, company number 10486151, mailing address: 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ, England.
"The Event", "Painting holiday", "Workshop" Means any event or function organised or advertised by us.
"You", "Customer", "Traveller", '“Participant”, “Guest” Means the person who has signed a booking form and/or given a deposit or the full balance for one of our events and includes all the people on whose behalf you have signed or given a deposit.
"The Group" means the group of customers.
"Supplier" or "Provider" : rentals, restaurants, transportation companies.
"Price" Means partial or total cost of the event.
1. TERMS AND CONDITIONS
These terms and conditions govern the contract between you and us to the exclusion of all other terms and conditions save for those implied by law, and no variation to these terms and conditions shall be valid unless in writing and signed by you and the company director.
2. FORMATION OF CONTRACT
We strongly advise that you check all the information sent to you by us for your booking, regarding your name(s), destination, departure dates and balance due (if applicable).
No contract shall arise between you and us until you have paid for the event (or its deposit) and received confirmation (this can be in the form of an email) of our acceptance of your booking.
The contract, as well as these terms and conditions, shall be construed in accordance with the laws of England and Wales and the courts of England and Wales shall have exclusive jurisdiction to deal with any disputes arising between you and us.
Contracts (Rights of Third Parties) Act 1999. No part of this agreement shall confer on any third party any benefit or right to enforce any terms of this agreement.
3. LEAD NAME
The lead name on any booking with us accepts the full responsibility of collecting the full balance payable for the booking and indemnifies AZENART CREATIVE TRAVEL LTD against any loss from any individual failing to pay within your group. The lead name of the group is also responsible for ensuring that all group members are aware they are bound by our terms and conditions. The lead name is also responsible for the completion of the online guest list on behalf of all persons on the booking. It is understood that those booking any of our events accept our terms and conditions.
4. PAYMENT AND DEPOSITS
A deposit (if applicable) or the course in full (depending on the date of payment) is to be paid at the time of booking. It is per person, non-refundable and non-transferable. The final balance of payment is due 60 days before the date upon which your event is due to start. Payment in full is required at time of booking for certain events, and for reservations made less than 60 days before departure for other events. Should the full payment not be paid 60 days before the event, Azenart reserves the right to cancel your booking.
Payments can be made:
Online by credit card or payPal.
Upon request, we can also accept payments by bank transfers, but please note that unfortunately if no payment is received within 7 days of booking request, we hold the right to cancel your reservation.
4.2 PRICE INCREASE: Prices could rise because of exchange rates, taxes or fees imposed by third parties (such as power sources increase, tourist taxes, public transport, port, train or any other transportation company’s prices increasing).
5.1 DISCOUNTS: A discount or voucher from AZENART CREATIVE TRAVEL LTD can only be used once and for one booking.
Special Offers: Special deals or discounts on our website or other advertisements are reserved to bookings made after the offer’s release. Existing bookings will not be changed for special offers. We reserve the right to change, decline or withdraw any of the offers without prior notice. A discount offer cannot be combined with another discount offer or promotion. Non-painting guests must be on a painting guest's booking, and cannot book on their own.
5.2 GIFT CARDS: Gift cards are per person, valid 1 YEAR from the date of purchase. Non refundable, non redeemable for cash. Upon request, gift cards can be exchanged for another destination if Azenart places and dates are available.
6. INSURANCE AND TRAVEL REGULATIONS
We require that you arrange adequate travel visas, as well as holiday insurance at the time of your booking. Your personal insurance should cover full medical expenses and repatriation on health grounds in the case of an emergency, damage or loss of personal belongings / property, accident or personal accident, personal liability, cancellation, emergency and legal expense.
7. CHILD POLICY
Children 16 years of age and older are welcome on our holidays but however must be accompanied by an adult. Price of event per teen remains the same as that of an adult.
8. DISABILITY AND SPECIAL NEEDS
Before making your booking, it is best that you carefully read details of our holidays on our website. Most unfortunately, our creative events are not be suitable for disabled customers. AZENART CREATIVE TRAVEL LTD reserves the right to regrettably refuse customers who do not meet physical requirements for our holidays. You agree not to hold us accountable or liable for not being able to carry you or provide adequate service, facilities and/or specific management of your physical condition.
9. WHAT’S INCLUDED IN OUR HOLIDAYS. Please refer to your destination for what’s included. Most destinations include:
Plein air tutoring with a talented tutor (number of days specified on Azenart Holidays website).
Art supplies provided: paper.
Equipment provided: Board and stool. Easel on demand. (Returned to Azenart after the workshop).
10. WHAT’S NOT INCLUDED IN OUR HOLIDAY EVENTS. Please refer to your destination for what’s not included.
Flights, local transportation. ***Please note that we recommend booking refundable flights should events be cancelled by us.***
Accommodation and city tax. (Although we fully organize the renting of the accommodation, we take no commission on housing, and guests pay accommodation separately to an individual provider).
Meals. (Possibility of making ‘at home’ breakfast and dinners at the rental.)
11. CANCEL(L)ATION BY US:
AZENART CREATIVE HOLIDAYS LTD reserves the right to cancel or re-schedule any holiday event if the minimum number of 4 participants for the event has not been met within 60 days before departure. We also reserve the right to cancel for safety reasons (weather conditions, war, or other safety factors which cannot reasonably be overcome by the date of the event. In the case where we cancel the whole of the event, we shall provide a refund of the full amount of the holiday you had paid for. Save as above we shall be under no further liability to you for cancellation of the event or any part of it.
IMPORTANT: In the event that we cancel a holiday, please note that we cannot be held responsible and that we will not refund your flights or related cancellation fees due to our cancellations. We strongly advise that you purchase refundable flights.
12. YOU WISH TO CANCEL
You may cancel your booking FREE OF CHARGE by sending us a registered letter with recorded delivery within a period of 90 days before the holiday departure date (Day 1). For group bookings (2 or more people), cancellations must be made from the lead name on the booking and specify who is cancelling. Individuals in the group booking wishing to cancel individually, can do so within the allotted period. Cancellation fee is calculated according to the date on which we receive the written notice of your wish to cancel:
- More than 90 days to event: Free cancellation, full refund.
- 30 to 89 days to event: 50% refund OR payment transferable on an Azenart event of same value (voucher with 1 year validity).
- 0 to 29 days to event: Payment transferable on an Azenart event of same value (1 year validity). No refund.
- Cancelling / leaving while on the holiday: No refund.
We shall not accept responsibility for (your) cancellations or consequences on your holiday due to any threat of war, civil rebellion, terrorism, terrorist threat, industrial mishap, fire, natural disaster, nuclear disaster, fire or unsuitable weather conditions.
13. ALTERATIONS MADE BY YOU
We shall try to accommodate any reasonable change you wish to make. These changes shall not be deemed accepted until you have our written confirmation. If you wish to increase the number of participants in the event you may do this online. There will be no surcharges for late bookings. If you wish to decrease the number of persons participating in the event, our cancellation policy applies. If you cancel while on the holiday, during the holiday dates, there will be no refund.
14. ILLNESS OR ABSENCE
If you must withdraw from a holiday after commencement for reasons of illness, you will need to contact your personal holiday insurance company. Unfortunately, no refunds can be made for absences from a holiday, including missed tutoring or any activities you may have missed. AZENART CREATIVE TRAVEL cannot guarantee reimbursements of funds paid by you under any insurance claim.
15. SMOKING POLICY
Smoking indoors or during transportation shall be strictly forbidden, as well as during group activities. Smokers shall be completely free at any time, to take breaks from group activities to smoke at their convenience, away from the group.
16. PAINTING, PAINT POLICY & ART WORK
You may choose to paint or draw on Azenart Holidays. We provide materials and equipment for watercolors, graphite pencils, pastels (pastel pencils), gouache, acrylics and oils. If you choose to use oils, you agree to be fully responsible for providing and carrying your own appropriate wet canvas carrying case. Using oils, you agree to paint with water soluble paint.
In the event of unsuitable plein air painting/sketching drawing weather conditions, the group is to sketch or paint indoor (rental or cafés).
Artwork produced by a customer group member on Azenart Holidays is and remains their custody. It is their responsibility to arrange for taking any artwork home in their luggage or by shipping from the holiday location at their own cost.
Unless otherwise specified by you in a written manner before the holiday is to start, you may be photographed while painting or drawing, and photos of you and your art work may be shown in the website photo gallery for an unlimited time.
17. CUSTOMERS’ OBLIGATIONS
- We strongly advise our customers to take out insurance suitable for their needs (including delays for events involving travel by land, sea, or air) before the event. - - - We strongly advise (as we cannot oblige) guests to buy refundable flights should the holiday(s) you have booked with us be cancelled by us. No refunds will be made on your flights or any related fees in case of cancellation by us or by you.
- We require that you have proof of identity with you on the holiday, preferably a valid passport.
- You shall at all times behave in a safe, responsible and courteous manner; comply with all instructions; regulations and codes of practice issued by us or suppliers; ensure that you comply with all age restrictions imposed by our suppliers; ensure that you comply with all arrival times.
If you breach these obligations we may cancel or curtail the event or any part of it and in those circumstances you shall not be entitled to any refund.
18. OUR OBLIGATIONS
We shall take reasonable care and skill in arranging the event and comply with all applicable laws in relation to the event. All of the photographs and illustrations we use on our website and in literature (including quotations) are for marketing purposes and represent overall general standards of the actual products received.
19. RIGHT OF IMAGE
Unless otherwise notified by e-mail or registered mail before the course starting date by you, you agree to appear in photos or videos on our website and social media pages.
20. CUSTOMER FEEDBACK
If you have an important problem with regards to the event while on the event, you must inform the tutor and/or ACT. Unless there is a valid reason why you did not report your problem to the tutor or ACT, we will not consider ourselves liable for those complaints. If matters are not resolved to your satisfaction then you must write to us within 7 days of the conclusion of the event. No complaint will be accepted outside of this time frame thus deeming you fully satisfied with all aspects of the event and the services we have provided to you. We will acknowledge any correspondence within 7 days and endeavour to deal with the complaint as quickly as possible.
21. CHANGES TO THESE TERMS AND CONDITIONS
We may need to make changes to these terms and conditions. Any changes can only be made by us and not any third party member. We reserve the right to amend or improve these terms and conditions without prior notification. When it is necessary for changes to be made, we will inform all persons booked on events of these changes. Should clients with bookings disagree with new terms and conditions, they should contact us about this disagreement, so as to come to mutual agreement.
We hold no responsibility if you become ill, are personally injured or decease during the holiday period as a result of an activity not provided by us.
You are responsible for complying with the terms and conditions and government authorities, and of bearing any costs or other consequences occurred as a consequence of your non-compliance.
You are advised to wear appropriate clothing. We hold no responsibility for any staining on your clothing caused by you or any member of the group. For safety reasons, adequate footwear is advisable when walking to sites with the group.